Supply and Maintenance of Video Conferencing Systems
City of Cape Town
In plain English
The City of Cape Town is procuring the supply, installation, and maintenance of video conferencing and collaboration systems. Bidders must comply with the City of Cape Town's Supply Chain Management Policy.
Always check the official documentDescription
The City of Cape Town invites bids for the supply, installation, and maintenance of video conferencing and collaboration systems. The contract will run for 36 months. The work involves two categories: installing new systems and maintaining existing equipment. Key deliverables include turnkey installations, integration with Microsoft M365, and providing ongoing technical support. All equipment must be Microsoft Teams certified. Bidders must provide first and second-line support, including repairs and preventative maintenance. The project requires technical staff with several years of experience in the field. This tender is issued by the City of Cape Town and the work will be performed within their jurisdiction.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on CCT Supplier Database and National Treasury CSD
- Valid SARS Tax Compliance Status PIN
- Proof of OEM or authorized distributor accreditation
- Public liability insurance of at least R20 million and Motor Vehicle Liability
- Valid COID Act registration and Letter of Good Standing
- PSiRA registration for all security personnel
- Documented technical experience and relevant staff certifications
Contact & how to apply
Name: City of Cape Town
Email: SCM.tenders5@capetown.gov.za
Phone: 000-000-0000
How to apply: Submit the completed tender document in a sealed envelope marked with the tender number, description, box number, and closing date. Deposit it into the designated tender box at the Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 am on 30 November 2026.
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