Three-Year Contract for Online STS Prepaid Vending System
Mr. Khulekani Nxumalo
In plain English
The uMlalazi Municipality is seeking a three-year contract for the supply of an online STS prepaid vending and management system. Bidders must own an STS compliant prepaid vending and management system and be registered on the Central Supplier Database.
Always check the official documentDescription
uMlalazi Municipality invites bids for a three-year contract to supply and manage an online STS prepaid electricity vending system. The project involves hosting active and backup systems, integrating with the PHOENIX ERP financial software, and supporting over 5,000 customers with real-time transaction processing. The system must handle debt collection, step-tariff management, and integration with at least three major South African banks. The successful bidder is responsible for migrating three years of historical data and providing comprehensive staff training. The work will take place in Eshowe, KwaZulu-Natal. The contract requires 24/7 system availability and the ability to vend to all existing prepayment meters within the municipality. The tender closes on 13 August 2026.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Clearance Certificate
- Proof of Central Supplier Database (CSD) registration
- Valid Workmen's Compensation (COIDA) registration
- Proof of ownership for an STS-compliant vending system
- Audited Annual Financial Statements for bids exceeding R10 million
Contact & how to apply
Name: Mr. Khulekani Nxumalo
Email: KhulekaniN@umlalazi.gov.za
Phone: 035-473-3300
How to apply: Purchase tender documents for R1,000.00 at the Municipal Financial Services Revenue Section in Eshowe. Submit sealed tenders by hand-delivery to the Tender Box at the Municipal Buildings, KV Challenor Street, Eshowe, by 12:00 on 13 August 2026.
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