RFP for HVAC Maintenance in Western Cape.
PRASA
Compulsory briefing — you must attend to bid
17 July 2026 at 10:00 · Cape Town Station (Shosholoza Meyl Waiting Area)
In plain English
Maintenance, servicing, and repairs of air conditioners, refrigeration, and HVAC systems are being procured. Eligible bidders must be 3ME or higher service providers.
Always check the official documentDescription
The Passenger Rail Agency of South Africa (PRASA) is inviting proposals for the maintenance, servicing, and repair of air conditioning, refrigeration, and HVAC systems in the Western Cape Region. This contract will run for 24 months on an 'as and when' required basis. The work covers various PRASA facilities, including stations, depots, and signal equipment rooms. Key deliverables include routine maintenance, emergency repairs, and the supply of parts. A compulsory briefing session is scheduled for 17 July 2026 at 10:00 AM at the Cape Town Station (Shosholoza Meyl waiting area). The deadline for bid submissions is 07 August 2026 at 12:00 PM. Bidders must be able to provide 24/7 emergency support with a 2-hour response time.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- CIDB grading (Grade 3 Mechanical Engineering (3ME)) — A Construction Industry Development Board grade in the right class of works.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
Full requirements
- Active CIDB grading of 3ME or higher
- Registered on the Central Supplier Database (CSD)
- Valid SARS Tax Compliance Status PIN
- Attendance at the compulsory briefing session
- Valid COIDA Letter of Good Standing
- Physical office or workshop footprint in the Western Cape
- Relevant industry certifications and technical qualifications for staff
Contact & how to apply
Name: Ntombikhona Lurani
Email: Ntombikhona.lurani@prasa.com
Phone: 021-818-7276
How to apply: Submit two separate sealed envelopes: Volume 1 (Technical/Compliance) and Volume 2 (Financial Proposal). Deliver to the PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town, 8000. Include one original, copies, and an electronic version on a memory device.
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