Service Provider for Departmental File Plan Review.
Olivia Thobejane
In plain English
The Department of Cooperative Governance is seeking a service provider to review and update its File Plan over six months. Only shortlisted suppliers can bid.
Always check the official documentDescription
The Department of Cooperative Governance (DCoG) is seeking a service provider to review, update, and implement its departmental file plan. This project aims to ensure the file plan aligns with the National Archives and Records Service of South Africa (NARSSA) requirements. The work covers all branches and business units, including head office, provincial, and regional offices, and includes both physical and electronic records. The project will be completed over a six-month period, involving inception, current state analysis, business process mapping, file plan development, validation workshops, and final approval. The service provider must also provide training and maintenance guidelines. This tender is restricted to shortlisted suppliers only. The closing date for submissions is 20 November 2026 at 11:00 am.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
Full requirements
- Valid SARS Tax Compliance Status PIN
- Registered on the Central Supplier Database (CSD)
- Compliance with National Archives and Records Service Act
- Capacity to comply with POPIA regulations
Contact & how to apply
Name: Olivia Thobejane
Email: oliviat@cogta.gov.za
Phone: 012-065-3372
How to apply: Submissions must be uploaded via the National Treasury eTender portal. No hard copies, emails, or faxed bids will be accepted. Bidders are responsible for ensuring timely upload before the closing date and time.
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