Provision of Integrated Software Solution for ERDMS.
Keanan Juries
In plain English
The Swellendam Municipality is procuring an integrated software solution for an electronic records document management system and related services for three years. Bidders must pass a compliance test and score a minimum functionality score of 70%.
Always check the official documentDescription
Swellendam Municipality invites bids for the provision of an integrated electronic records document management system (ERDMS) and related services. The contract will run for a period of three years. The work will be performed within the Swellendam municipal area. The tender closes on 4 September 2026 at 11h00.
What you need to qualify
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
Full requirements
- Must have valid SARS Tax Compliance Status PIN
Contact & how to apply
Name: Keanan Juries
Email: scm@swellendam.gov.za
Phone: 028-514-8500
How to apply: Submit your bid in a sealed envelope, clearly marked with the tender number and description, into the Municipal Tender Box at the Supply Chain Management Offices, 11 Lind Street, Swellendam.
Related tenders
Provision of Administrative Support for Fine Collection System.
Swellendam Municipality seeks bids for administrative support services for a fine collection system and camera equipment, including operational support within the Swellendam area. The tender requires managing fine collection processes and maintaining camera equipment. The bid is valid for 150 days from the closing date of 11 September 2026. Interested parties must meet all operational requirements to support the municipality's traffic and fine management systems.
Supply and delivery of rugged tablets.
The Swellendam Municipality invites bids for the supply and delivery of rugged tablets to provide durable mobile hardware. The delivery will occur within the Swellendam municipal area, following the municipality's procurement policies and an 80/20-point evaluation system. Bids must be submitted by 11:00 on 14 August 2026, with a validity period of sixty days from the closing date.
Provision of Land Surveying and Town Planning Services
Swellendam Municipality invites bids for professional land surveying and town planning services at the Swellendam Municipal Yard. The project requires expert services for site planning and surveying tasks. Bidders must have at least three years of relevant experience and be registered with the appropriate regulatory bodies. The submission deadline is 11:00 on 14 August 2026, and bids remain valid for 60 days from the closing date. Evaluation will follow the municipality's procurement policies using an 80/20 preference point system.
Integrated Document and Records Management System RFP.
The Border Management Authority seeks a service provider for the design, development, and implementation of an Integrated Document and Records Management System (EDRMS) with file plan and workflow capabilities. The project includes physical filing solutions, data migration, system testing, and ongoing technical support over five years. Key deliverables include an approved file plan within four months, records management policies within six months, and full system implementation within the first year, aiming to modernize records management with electronic workflows, audit trails, and automated retention systems.
Sale of Land in Swellendam.
The Swellendam Municipality invites bids for the sale of various plots of land in the Swellendam area. Bids must be submitted by 11 September 2026 and will be evaluated based on procurement policies using an 80/20-point scoring system. Bids remain valid for 150 days post-closing. The municipality may accept the highest offer or any portion of the quotations.
Disposal of Erf 4183, Railton – Swellendam
The Swellendam Municipality invites bids for the disposal of Erf 4183 in Railton, Swellendam. This involves the sale of municipal property, with offers needing to meet the reserved price set by the municipality. Bids must be submitted by 14 August 2026 at 11:00 and will be evaluated using the 80/20 preferential procurement point system.