Integrated Document and Records Management System RFP.
Moipone Molatoli
In plain English
The Border Management Authority is procuring the design, development, and implementation of an integrated document and records management system for five years. Accredited service providers registered on the Central Suppliers Database can bid.
Always check the official documentDescription
The Border Management Authority is seeking a service provider to design, develop, and implement an Integrated Document and Records Management System (EDRMS). This project includes creating a file plan, establishing workflow capabilities, and providing physical filing solutions at the Head Office and various Ports of Entry. The contract spans five years and involves data migration, system testing, and ongoing technical support. Key deliverables include an approved file plan within four months, records management policies within six months, and full system implementation within the first year. The project aims to modernize records management through electronic workflows, audit trails, and automated retention systems.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
Full requirements
- ISO 27001 certification required
- Proof of OEM partnership required if applicable
- SAQA evaluation for non-South African qualifications
- Valid SARS Tax Compliance status required
- Registration on the Central Suppliers Database (CSD)
- Valid B-BBEE certificate or sworn affidavit
- Valid work permits for non-South African personnel
Contact & how to apply
Name: Moipone Molatoli
Email: Moipone.Molatoli@bma.gov.za
Phone: 012-065-1147
How to apply: Applications must be submitted electronically via the official E-Tender portal. Late, telegraphic, telephonic, or facsimile submissions will not be accepted.
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