Offsite Records Storage and Management Services
Lungelo Madlala
Compulsory briefing — you must attend to bid
16 November 2026 at 11:00 · 310 Burger Street
In plain English
The tender is for the provision of offsite records storage facility and related services including collection, retrieval, delivery, destruction, scanning of records, and supply of archiving boxes. Bidders must be registered on the CSD and provide a B-BBEE status level verification certificate or sworn affidavit.
Always check the official documentDescription
uMngeni-uThukela Water is seeking a service provider for offsite records storage and management. The work will take place in Pietermaritzburg and includes collecting, retrieving, delivering, destroying, and scanning records, as well as supplying archiving boxes. The contract will last for 60 months. Key deliverables include 48-hour turnaround times for record collection and delivery, and 10-day turnarounds for data capturing and box supply. The service provider must also perform record destruction and scanning using high-speed, duplex-capable scanners with OCR technology. Bidders must demonstrate relevant experience through signed reference letters for previous contracts valued at R800,000 per annum. A minimum functionality score of 70 points is required to qualify for the final evaluation stage.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Registered company — An active CIPC-registered company in good standing.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
Full requirements
- Proof of inspection or audit by Provincial or National Archives
- Public Liability Insurance (minimum R10,000,000) and Professional Indemnity (minimum R5,000,000)
- Active CIPC and CSD registration
- Attendance at the compulsory briefing session
- Valid Tax Compliance status
- Compliance with the Occupational Health and Safety Act
Contact & how to apply
Name: Lungelo Madlala
Email: Lungelo.madlala@uuw.co.za
Phone: 033-341-1209
How to apply: Tender documents must be collected from 310 Burger Street, Pietermaritzburg. Completed bids must be deposited in the tender box at the same address. Submissions must include one original document and one electronic copy on a USB stick. Faxed or emailed applications will not be accepted.
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