Records Storage Management for IPPO.
DBSA
In plain English
The Development Bank of Southern Africa is procuring records storage management services for the Independent Power Producer's Office. Bidders must be registered on the Central Supplier Database and submit a B-BBEE certificate or sworn affidavit.
Always check the official documentDescription
The Independent Power Producer’s Office (IPPO) is seeking a service provider for secure off-site document storage and records management for a 36-month period. The work involves migrating approximately 1600 existing boxes to a new secure facility, providing ongoing storage, tracking, retrieval, and delivery services. The service provider must also manage the destruction of documents and provide an exit strategy at the end of the contract. The facility must be secure, access-controlled, and monitored 24/7. The project requires handling an increasing volume of records, starting at 1600 boxes in year one and growing to 2000 boxes by year three. Bidders must attend a compulsory online briefing session on 27 October 2026 to qualify for the tender process.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on the National Treasury Central Supplier Database (CSD)
- Valid Tax Compliance Status (TCS) PIN
- Compliance with National Archives and Records Services SA Act
- Relevant industry certifications (I-SIGMA, ARMA, ISO/IEC 27001, AIIM, or equivalent)
- Proof of compliance with Occupational Health and Safety standards
- Must not be listed on the Register of Tender Defaulters or Restricted Suppliers
Contact & how to apply
Name: Nompumelelo Khumalo
Email: nompumelelok2@dbsa.org
Phone: 011-313-3109
How to apply: Bidders must request a secure OneDrive link by emailing nompumelelok2@dbsa.org at least three working days before the closing date. Submissions must be uploaded to this link in a two-folder system (Folder 1: Functionality; Folder 2: Pricing) by 23:55 on 03 November 2026.
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