Digital Content Management and Archiving System.
Namane Mahlaba
In plain English
A digital content management and archiving system using open-source software is being procured for GCIS. Bidders in the audio-visual industry are invited to submit proposals.
Always check the official documentDescription
The Government Communication and Information Systems (GCIS) invites bids for a Digital Content Management and Archiving System. The project involves developing an open-source system to store, retrieve, and manage 90TB of audiovisual media. Key deliverables include system implementation, migration of existing data, and three years of maintenance and support. The system must be hosted on the SITA Private Cloud and include advanced features like AI-driven search and automated workflows. GCIS will retain full ownership of the source code and documentation. Bidders must provide training for staff and ensure the system supports various high-resolution video and audio formats. The work will be performed in Pretoria, and the contract duration is three years.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
Full requirements
- Registered on the Central Suppliers Database (CSD)
- Valid SARS Tax Compliance Status (TCS) PIN
- Valid B-BBEE certificate or sworn affidavit
- Proven experience in digital content management systems
- Key personnel must have three years relevant experience
- Contactable references for projects completed within five years
Contact & how to apply
Name: Namane Mahlaba
Email: Namane@gcis.gov.za
Phone: 012-473-0093
How to apply: Proposals must be physically deposited into the Tender Box at the GCIS Reception, Tshedimosetso House, 1035 Francis Baard Street, Corner Festival Street, Pretoria, 0001, by 11:00 am on 02 December 2026.
Related tenders
Service Provider for Collections Management System at Ditsong Museum
Ditsong Museums of South Africa seeks a service provider for developing and implementing an integrated collections management system. The project includes data migration from four existing systems to a cloud-based platform for managing various collections. Deliverables include a data visualization dashboard, barcode functionality, automated reporting, and a three-year maintenance contract. The system must support 55 users and adhere to ISO 27001, OAIS, and GRAP 103 standards. Located in Pretoria, the contract spans 36 months and requires user training and 24/7 emergency support.
Support, Maintenance, and Hosting for Project Management System
The Department of Tourism seeks a service provider for support, maintenance, and hosting of its legacy Project Management System. The work includes technical troubleshooting, database management, server maintenance, and reporting. The system requires Delphi 8 expertise and Windows Server 2003 R2 hosting. The contract is for 24 months, based in Pretoria, with an 80/20 preference point system. Closing date is 16 November 2026.
Procurement of backup storage with maintenance and support.
The Department of Home Affairs invites bids for backup storage procurement, including maintenance and support, over five years under tender DHA21-2026. The project includes installation and configuration at data centers in Centurion, Pretoria, and other Gauteng sites, with 2048 TB of backup capacity in Year 1 and 6 PB for digitisation in Year 2. It requires 24/7 support, professional services, and training for four staff members. Installation must be completed within 6-8 weeks, with maintenance continuing through years three to five. Bidders must be a single legal entity with specific OEM and SITA RFB 2003 accreditations.
Digital Platform Maintenance and Support for 36 Months
South African Tourism seeks bids for the maintenance, optimization, and support of its digital platforms over a 36-month period. The project includes managing digital platforms, hosting, 24/7 technical support, system migration, and developing new features. The service provider must ensure 99.8% system availability and manage technical SEO, advertising tags, and the National Tourism Product Database. Key requirements include proficiency in CMS platforms like Umbraco and Laravel, and cloud-based infrastructure. A dedicated team including senior developers, a business analyst, a UX designer, and a solution architect is required. The contract is governed by South African law and requires adherence to agile project management methodologies. Proposals must remain valid for 150 days from the closing date of 09 December 2026.
Development of National Digital Human Settlements System.
The State Information Technology Agency (SITA) seeks a service provider for the analysis, design, and development of the National Digital Human Settlements Management System (NDHSMS) for the Department of Human Settlements. This project will replace the existing Housing Subsidy System with a modern digital platform, featuring beneficiary and land management, infrastructure tracking, financial reporting, and AI for claim verification. The contract is for thirty-six months, including post-go-live support. A team with six years of experience in similar projects is required. Proposals are due by 11:00 am on 12 November 2026, following a compulsory virtual briefing on 28 October 2026.
Provision of Quality Management System Audit Software.
Agrément South Africa seeks a service provider for the supply and implementation of Quality Management System Audit Software. The project includes a digital system for quality activities on tablets, data capture, document uploads, automated reminders, and report generation. The provider will handle implementation, deployment, hosting, and maintenance for 36 months, and conduct two training sessions. Proposals must be valid for 90 days from 18 November 2026, with a compulsory briefing on 11 November 2026.