Provision of Vending Management System for Mpofana Municipality.
Khethiwe and Themba
In plain English
Mpofana Local Municipality is seeking a service provider for a vending management system for 36 months. Bidders must be registered on the Central Supplier Database (CSD) and comply with tax obligations.
Always check the official documentDescription
The Mpofana Local Municipality invites bids for the provision of a multi-utility prepaid vending management system for a 36-month period. The system must handle electricity, water, and gas services while integrating with the existing Sage Evolution billing infrastructure. Key deliverables include a cloud-based, secure, real-time solution that supports STS Edition 2 compliance and inclining block tariffs. The service provider will manage consumer data, meter databases, revenue protection audits, and debt recovery. The solution must be fully operational two weeks before the contract start date. The provider is required to offer 24/7/365 technical support and conduct on-site training for municipal staff. All collected revenue must be transferred to the municipality within 72 hours.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Registered company — An active CIPC-registered company in good standing.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on National Treasury Central Supplier Database (CSD)
- Valid Tax Compliance Status (TCS) PIN
- Valid CIPC company registration certificate
- Proof of municipal rates or valid lease agreement
- ISO 9001, SARPA, STS Edition 2, NRS047, and NRS009 certifications
- Proof of insurance against revenue loss
- Professional qualifications and trade certificates for key personnel
Contact & how to apply
Name: Khethiwe and Themba
Email: khethiwe.buthelezi@mpofana.gov.za
Phone: 033-263-1221
How to apply: Bids must be physically deposited into the bid box located at 10 Claughton Terrace, Mooi River, 3300. Emailed, faxed, or late submissions will not be accepted.
Related tenders
Three-Year Contract for Online STS Prepaid Vending System
uMlalazi Municipality seeks bids for a three-year contract to supply and manage an online STS prepaid electricity vending system. The project includes hosting active and backup systems, integrating with PHOENIX ERP software, and supporting over 5,000 customers with real-time processing. Responsibilities include debt collection, step-tariff management, and integration with major South African banks. The bidder must migrate three years of historical data and provide staff training. The system requires 24/7 availability and must vend to all prepayment meters in Eshowe, KwaZulu-Natal. Tender closes on 13 August 2026.
Supply and Maintenance of Online Utility Management System
The Tshwane Automotive Special Economic Zone (TASEZ) seeks bids for an online utility management system to monitor water and electricity. The project includes supplying, installing, and commissioning meters, with six-monthly maintenance on water meter strainers in Pretoria over 36 months. Deliverables include a web-based platform, installation of 39 units, and ongoing maintenance. A compulsory briefing is on 14 August 2026, with proposals due by 21 August 2026.
Provision of Banking Services for Msunduzi Municipality
The Msunduzi Municipality seeks proposals for comprehensive banking and financial services over five years, including transactional banking, electronic payment systems, investment management, and supply of cash deposit machines and point-of-sale terminals. Key deliverables include a secure host-to-host system compatible with SAP, daily reconciliation reporting, and staff training. The work will be conducted in Pietermaritzburg, requiring bidders to have significant municipal banking experience and qualified portfolio management staff.
Management of Electricity Distribution Network
The Gert Sibande District Municipality seeks proposals for managing, operating, and maintaining the electricity distribution network at Mkhondo Local Municipality for five years. The project involves managing medium and low voltage equipment, revenue collection, billing, and customer support. The service provider must supply technology systems, vehicles, and equipment, and train municipal staff. Deliverables include a network asset register, energy management initiatives, and a master plan. Bidders must show financial capacity with R20 million in seed capital and a R100 million balance sheet, and have a team of qualified professionals with experience in similar projects.
Provision of Automated Systems for Mandeni Municipality.
Mandeni Municipality seeks a service provider to supply and implement automated systems for Organizational Performance Management, Individual Performance Management, and Risk Management over three years. The project includes full deployment and integration to enhance municipal operations. Attendance at a compulsory clarification meeting is required for eligibility.
Panel for Water and Electricity Meter Management.
Tswaing Local Municipality seeks three service providers for auditing, supplying, installing, and maintaining water and electricity meters, including smart metering and AMR/AMI systems. The 12-month project involves replacing faulty meters, identifying illegal connections, integrating data into billing systems, and providing monthly reports, requiring expertise in electrical and water infrastructure.