Panel for HVAC Repair and Maintenance in Municipal Buildings
Newcastle Municipality
In plain English
The Newcastle Municipality is seeking contractors to repair and maintain HVAC systems in municipal buildings for three years on an as-needed basis. Bidders must have a CIDB grading of 1ME or higher and be registered on the National Treasury Supplier database.
Always check the official documentDescription
The Newcastle Municipality invites bids for the repair and maintenance of Heating, Ventilation, and Air Conditioning (HVAC) systems across various municipal buildings. This project will run for a period of 36 months on an as-needed basis. The scope of work includes routine preventative maintenance, emergency corrective repairs, and new installations for systems such as chillers, cold rooms, and compressors. Contractors must be available for 24-hour emergency call-outs with a maximum response time of three hours. The work will take place at multiple sites, including libraries, fire stations, and civic offices within the Newcastle Local Municipality. Successful bidders must provide detailed maintenance reports and adhere to a fixed pricing structure for the first year of the contract.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- CIDB grading (Grade 1 Mechanical Engineering (1ME)) — A Construction Industry Development Board grade in the right class of works.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid SARS Tax Compliance Status Pin
- Registered on National Treasury Central Supplier Database (CSD)
- Minimum CIDB grading of 1ME
- Proof of valid COID Act compliance
- Public liability insurance with minimum R500,000 cover
- Municipal accounts not in arrears for over three months
- Relevant trade certifications for all key personnel
- Audited financial statements for contracts exceeding R10 million
- Minimum 70% score on functionality evaluation
- Compliance with mandatory local content production thresholds
Contact & how to apply
Name: Mr S Vilakazi / Mrs D Marais
Email: Dalene.Marais@newcastle.gov.za, Sabelo.Vilakazi@newcastle.gov.za
Phone: 034 328 7818 / 7769
How to apply: Submit sealed, endorsed envelopes containing the bid into the official bid box at the Municipal Civic Centre Offices (Rates Hall), Tower Block Building, 37 Murchison Street, Newcastle, 2940. Late, emailed, or faxed submissions will not be accepted.
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