Supply and Maintenance of ERP System for Newcastle Municipality
Newcastle Municipality
In plain English
Newcastle Municipality is procuring the supply, delivery, and maintenance of an on-site ERP system for 60 months. Bidders must be registered on the National Treasury Supplier Database.
Always check the official documentDescription
Newcastle Municipality invites proposals for the supply, delivery, and maintenance of an on-site Enterprise Resource Planning (ERP) system. The project will take place in Newcastle and spans a 60-month contract period. The system must integrate financial management and internal controls while complying with mSCOA and GRAP regulations. Key deliverables include the implementation of 15 business processes, such as budgeting, payroll, asset management, and revenue billing. The service provider must supply necessary hardware, provide comprehensive staff training, and offer six weeks of on-site support after implementation. The system must feature secure data exchange, audit trails, and disaster recovery capabilities. Bidders must have at least 15 years of experience in local government financial systems, and key personnel must hold NQF level 7 qualifications with over five years of relevant experience.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Compliance Status Pin
- Active Central Supplier Database (CSD) registration
- Proof of municipal good standing (no debt over 90 days)
- Valid COIDA Letter of Good Standing
- Professional Indemnity Insurance of at least R5 million
- ISO 9001:2015 Quality Management System certification
- Proof of local software ownership (OEM certificate, Proudly SA, affidavit)
- Minimum 50 points in system demonstration eligibility criteria
Contact & how to apply
Name: Mfanafuthi Ndlovu
Email: Mfanafuthi.ndlovu@newcastle.gov.za
Phone: 034-328-7807
How to apply: Sealed bids must be deposited into the tender box at the Municipal Civic Centre (Rates Hall), 37 Murchison Street, Newcastle, by 12h00 on 05 August 2026. The envelope must clearly state the bid number, title, and the bidder's contact details.
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