ERP System Supply and Maintenance for Newcastle Municipality
Newcastle Municipality
In plain English
Newcastle Municipality is procuring the supply, delivery, and maintenance of an on-site ERP system for 60 months. Only suppliers registered on the National Treasury Supplier Database can bid.
Always check the official documentDescription
The Newcastle Municipality invites proposals for the supply, delivery, and maintenance of an on-site Enterprise Resource Planning (ERP) system. This project aims to integrate financial management and internal controls across 15 business processes, including budgeting, procurement, payroll, and asset management. The system must be fully compliant with mSCOA and GRAP regulations. The contract will run for 60 months and includes implementation, staff training, and six weeks of on-site support. The work will take place at the Newcastle Municipal Civic Centre. Key requirements include seamless integration with third-party systems, robust security protocols, and the ability to provide segmented reporting to the National Treasury.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on National Treasury Central Supplier Database (CSD)
- Valid Tax Compliance Status Pin
- Proof of no municipal debt older than 90 days
- Professional Indemnity Insurance of at least R5,000,000
- Valid COIDA Letter of Good Standing
- ISO 9001:2015 certification
- Proof of local ERP software ownership and accreditation
- Reference letters confirming relevant municipal experience
Contact & how to apply
Name: Ms Dalene Marais
Email: Dalene.Marais@newcastle.gov.za
Phone: 034 328 7769
How to apply: Submit sealed bids in the tender box at the Municipal Civic Centre (Rates Hall), 37 Murchison Street, Newcastle, 2940, by 12:00 on 05 August 2026. Ensure the bid number and bidder details are clearly written on the envelope.
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