Off-Site Storage for Backup Tape Cartridges
Stats SA
In plain English
Statistics South Africa is seeking a service provider for off-site storage management of backup tape cartridges for 24 months. Bidders must provide a secure, fire and waterproofed storage facility and have three signed contactable site references.
Always check the official documentDescription
Statistics South Africa is seeking a service provider to manage an off-site storage facility for backup tape cartridges. The work will be based at ISIbalo House in Pretoria. The project involves providing a secure, fireproof, and waterproof facility with a digital tracking system for tape management. Key deliverables include weekly collections and deliveries, with specific turnaround times of 2 to 4 hours for urgent requests and 8 working hours for standard requests. The contract requires handling 19 canisters of varying capacities on weekly, monthly, and yearly rotation schedules. The service provider must ensure strict access control to prevent data breaches or theft. The contract duration is between 24 and 36 months, requiring a combination of fixed storage fees and variable delivery costs.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- VAT registration — A registered VAT vendor number with SARS.
Full requirements
- Valid Tax Compliance Status (TCS) or SARS PIN
- Registered on the Central Supplier Database (CSD)
- Valid B-BBEE certificate or sworn affidavit
- Proof of accredited representation in South Africa
- Three signed, contactable site references on client letterheads
- Evidence of secure, fireproof, and waterproof storage facility
- VAT registration for VAT-charging vendors
Contact & how to apply
Name: SCMRFQ
Email: scmrfq@statssa.gov.za
Phone: 012-337-6373
How to apply: Submit bid documents via email to quotations@statssa.gov.za. For further confirmation on the submission process, contact Statistics South Africa at 012 310 8911 or visit www.statssa.gov.za.
Related tenders
Provision of Archiving and Offsite Storage Facility.
The Department of Cooperative Governance seeks a service provider for a secure, climate-controlled, NARSSA-compliant off-site storage facility for its records for 36 months. Responsibilities include collection, indexing, and storage of approximately 10,000 initial boxes, with an additional 2,000 boxes expected. The facility must be within 100km of the DCOG Head Office in Arcadia, Pretoria. Key deliverables include electronic tracking, file-level retrieval within 48 hours, and re-filing within 72 hours. The provider must manage record transport upon contract expiry and provide a dedicated team including a Project Manager and Records Management Specialist.
Supply and Delivery of Storage Boxes with Lids.
Statistics South Africa invites bids for the supply and delivery of 2,500 archive-style storage boxes with lids. The tender uses an 80/20 evaluation system, focusing on price and specific goals such as equity ownership for Black individuals, women, youth, and persons with disabilities. Prices must remain firm for the order duration. The closing date for submissions is 09 September 2026, with payment processed within 30 days of invoice receipt.
Supply and installation of fire-resistant filing cabinets.
The South African Bureau of Standards (SABS) seeks quotes for the supply and installation of four fire-resistant and waterproof 4-drawer filing cabinets at the SABS Groenkloof office. The cabinets must meet specific technical standards, including class 350 fire protection, impact testing, and ISO9001 compliance. Features include an anti-tipping mechanism, high-security locks, and a specific powder-coated finish. The successful bidder will be responsible for delivery and installation. Submissions close on 14 September 2026 at 11:00 am.
Provision of Server Support Services for SARS.
SARS seeks proposals for server support services, including hardware break-fix, installation, project management, and consulting for Dell Intel-based and Blade servers. The contract is for three years, with a two-year extension option, covering all nine provinces. The provider must have a main service centre in South Africa and remote footprints in each province, ensuring monthly service reports, incident management, and strict resolution timelines.
Waste Collection Services for Gauteng Buildings.
The State Information Technology Agency (SITA) seeks a service provider to supply waste skips and deliver waste collection services at all SITA buildings in Gauteng for five years. Responsibilities include placing waste skips, weekly waste collection, and submitting work schedules. The provider must supply necessary vehicles and equipment, serve locations like Erasmuskloof and Centurion, ensure staff undergo security vetting, and maintain staff records. Adherence to operational hours and professional waste management standards is required.
Supply and Maintenance of Cameras for SAPS.
SITA SOC Ltd seeks proposals for the supply, delivery, support, and maintenance of body-worn and vehicle dashboard cameras, along with related software solutions for the South African Police Service. The contract is for three years and includes hardware, software, on-site assembly, commissioning, and personnel training. Equipment must be durable for extreme conditions, and spare parts must be managed throughout the contract. The tender follows a 90/10 preference point system with firm pricing. A non-compulsory virtual briefing session is scheduled for 14 September 2026.