Provision of Archiving and Offsite Storage Facility.
Marrium Skosana
In plain English
The Department of Cooperative Governance is procuring archiving and offsite storage facilities for a period of 36 months. Bidders must be registered on the Central Supplier Database (CSD).
Always check the official documentDescription
The Department of Cooperative Governance (DCOG) is seeking a service provider to supply a secure, climate-controlled, and NARSSA-compliant off-site storage facility for its records. The contract will run for a period of 36 months. The work involves the collection, indexing, and storage of approximately 10,000 initial boxes, with an additional 2,000 boxes expected over the contract term. The facility must be located within a 100km radius of the DCOG Head Office in Arcadia, Pretoria. Key deliverables include electronic tracking, file-level retrieval within 48 hours, and re-filing services within 72 hours. The service provider must also manage the transport of records upon contract expiry. The project requires a dedicated team, including a Project Manager and a Records Management Specialist, to ensure professional document handling and compliance with national standards.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on the National Treasury Central Supplier Database (CSD)
- Valid Tax Compliance Status (TCS) PIN
- NARSSA compliance letter for the storage facility
- Proof of ownership or lease for the storage facility
- Project team CVs and relevant qualification certificates
- Proven track record of similar project experience
Contact & how to apply
Name: Marrium Skosana
Email: t02.2026@cogta.gov.za
Phone: 012-065-3365
How to apply: Submissions must be made through the e-tender portal on the National Treasury website. No physical, faxed, emailed, or mailed bids will be accepted.
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