RFP for Back-Scanning and Migration Services for NHFC.
Sibongile Matshaya
In plain English
The NHFC is seeking a service provider for back-scanning and migration services of records into an ECM solution for two years. Bidders must be registered on the Central Supplier Database and have a valid B-BBEE certificate or sworn affidavit.
Always check the official documentDescription
The National Housing Finance Corporation (NHFC) is seeking a service provider for a two-year project involving the back-scanning of physical records and the migration of digital files into an Enterprise Content Management system. The work will take place at the NHFC Head Office in Sandton, with additional collection points in Midrand, Gqeberha, and the Western Cape. Key deliverables include digitizing approximately 3,500 boxes of physical records, migrating nearly 20 terabytes of electronic data, indexing metadata, securely destroying scanned physical documents, and providing training to NHFC staff. The project requires a dedicated Project Manager and Technical Lead to oversee the digitization and migration processes.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Compliance Status (TCS) Pin
- Registered on the Central Supplier Database (CSD)
- Valid B-BBEE certificate or signed sworn affidavit
- Key personnel must hold relevant professional qualifications and certifications
- Proven experience with verifiable reference letters for projects since 2021
Contact & how to apply
Name: Sibongile Matshaya
Email: Tenders02@nhfc.co.za
Phone: 082-875-5025
How to apply: Submit one original hard copy and one soft copy on a USB in a sealed envelope to the National Housing Finance Corporation, 90 Grayston Drive, 5th Floor, Sandton, by 11:00 AM on 14 September 2026.
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