Document Management Services for NFVF.
Akhona Mgobo
In plain English
The National Film and Video Foundation is procuring off-site storage and document management services for five years. Bidders must be registered on the CSD and provide a B-BBEE certificate.
Always check the official documentDescription
The National Film and Video Foundation (NFVF) is seeking a service provider for off-site document storage and management services for a five-year period. The work involves managing an initial 1000 boxes, including indexing, labelling, secure transport from Lords View Industrial Park, and confidential destruction of records. The service provider must operate within a 30km radius of the NFVF office and comply with the National Archives Act. Key deliverables include regular reporting on document retention, secure data backups, and the implementation of a records management system for inventory access. Bidders must demonstrate at least five years of industry experience.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- VAT registration — A registered VAT vendor number with SARS.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Clearance Certificate or SARS Pin
- Proof of Central Supplier Database (CSD) registration
- Valid B-BBEE Certificate or Sworn Affidavit
- Valid Security Clearance certificate
- Valid VAT Registration Certificate
- Minimum of 5 years of relevant industry experience
Contact & how to apply
Name: Akhona Mgobo
Email: nfvftenders@nfvf.co.za
Phone: 011-483-0880
How to apply: Proposals must be submitted via email to nfvftenders@nfvf.co.za no later than 11:00 on 26 August 2026. All documents must be in English and securely bound.
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