SaaS Enterprise Contract Management System Acquisition.
Rand Water
In plain English
Rand Water is acquiring a Software as a Service (SaaS) Enterprise Contract Management System with support and maintenance for 60 months. Bidders must be registered on the Central Supplier Database and have a B-BBEE certificate or sworn affidavit.
Always check the official documentDescription
Rand Water is inviting bids for the acquisition of a Software as a Service (SaaS) Enterprise Contract Management System. The project includes system implementation, data migration, and ongoing support and maintenance for a duration of 60 months. The system must integrate with existing SAP ERP and IBM FileNet P8 platforms. Key deliverables include a centralized digital platform for contract creation, workflow management, digital signatures, and performance reporting. The work will be performed for Rand Water, with the contract expected to be placed by September 2026. Bidders must provide a project team with at least 5 years of experience in their respective fields and submit three contactable reference letters for similar projects.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Registered company — An active CIPC-registered company in good standing.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- VAT registration — A registered VAT vendor number with SARS.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Compliance Status PIN and CSD registration
- Valid company and VAT registration documents
- SANAS accredited B-BBEE certificate or sworn affidavit
- Audited financial statements for the past three years
- Valid COID Letter of Good Standing and Professional Indemnity insurance
- Commissioned affidavit confirming data residency within South Africa
Contact & how to apply
Name: Bongani Ndwandwe
Email: bndwandw@randwater.co.za
Phone: 011-682-0724
How to apply: Submit one original bid document and returnables to the Bid Submissions Box at the Rand Water Head Office, 522 Impala Road, Glenvista, 2058. A USB flash drive containing a PDF version of the bid may be included.
Related tenders
Service Provider for EDMS and Cloud Migration
The Water Research Commission (WRC) seeks a service provider for the development, support, and maintenance of an Electronic Document Management System (EDMS), including migrating 6TB of data to a cloud-based system. The project requires system configuration, workflow automation, and integration with Dynamics 365 and SharePoint. Deliverables include a functional EDMS, user training, technical documentation, and 36 months of support. The team must include senior experts to ensure compliance with POPIA and the National Archives Act. The tender closes on 30 July 2026.
SAGE ERP and Payroll System Support Services.
The South African National Space Agency (SANSA) seeks bids for a three-year contract to maintain, support, and enhance its Sage ERP and Payroll systems at its Pretoria facilities. Key tasks include software licensing, system enhancements, integration with external platforms, and 3,000 hours of technical support. The service provider must manage Sage X3 and Sage 300 modules, conduct system integrity assessments, and provide staff training. Proposals must remain valid for 120 days after the closing date of 03 July 2026.
Cloud-Based Plant Maintenance Management System for SANPC.
The South African National Petroleum Company (SANPC) seeks proposals for a cloud-based plant maintenance management system to replace the existing system with a modern platform on Microsoft Azure. The project includes software licensing for 20 users, integration with Sage and SAP, automated maintenance scheduling, and inventory management over 36 months. It covers implementation, data migration, and post-go-live support at SANPC facilities. Bidders must provide a project plan with configuration, training, and maintenance support, aiming to centralize asset registers and maintenance history with high security through Microsoft Entra ID and role-based access controls.
Service Provider for Electronic Procurement System.
The National Treasury seeks a service provider to design, develop, implement, and support an electronic procurement system over 36 months. The project includes creating a digital platform for the procurement lifecycle, with features like a digital marketplace, AI-assisted risk detection, and integration with systems such as CSD and SARS. The project will be phased over three years, focusing on core platform development, functional expansion, and stabilization.
Supply and Delivery of SACP System Materials.
Rand Water seeks tenders for supplying and delivering Sacrificial Anode Cathodic Protection system materials and plant hire services, including TLBs and low-bed transport, for the Rand Water pipeline network. Deliveries are to be made to the Eikenhof Pump Station. Key tasks include supplying monitoring points, cables, Factory Acceptance Testing, and equipment hire. The contract starts on 31 August 2026 and ends on 31 August 2027. Bidders must have NACE-qualified personnel and specialized testing facilities, achieving a minimum functionality score of 70%.
SAP Software Implementation for City of Cape Town
The City of Cape Town seeks proposals for the installation, customization, and implementation of SAP Core Financial and Operational software. The project involves transitioning from SAP ECC6 to SAP S/4HANA and various SAP Cloud products over 36 months. Key deliverables include project management, system design, data migration, testing, staff training, and post-implementation support, covering financial, asset, human resource, supply chain, and records management. This is a two-stage tender process requiring high technical expertise in SAP environments.