Service Provider for EDMS and Cloud Migration
SCM
In plain English
The Water Research Commission is seeking a service provider for the development, support, and maintenance of an Electronic Document Management System (EDMS) and file server migration to a cloud service for 36 months. Bidders must be registered on the Central Supplier Database and comply with tax obligations.
Always check the official documentDescription
The Water Research Commission (WRC) invites bids for the development, support, and maintenance of an Electronic Document Management System (EDMS). The project involves migrating approximately 6TB of data from on-premises servers to a secure cloud-based system. The service provider will handle system configuration, workflow automation, and integration with existing platforms like Dynamics 365 and SharePoint. Key deliverables include a fully functional EDMS, comprehensive user training, technical documentation, and 36 months of ongoing support. The work will be performed for the WRC, and the contract duration is set for three years. Bidders must provide a team of senior experts, including project managers, business analysts, and cybersecurity specialists, to ensure compliance with POPIA and the National Archives Act. The closing date for this tender is 30 July 2026.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Registered company — An active CIPC-registered company in good standing.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid SARS Tax Compliance Status PIN
- Registered on National Treasury Central Supplier Database (CSD)
- Valid B-BBEE certificate or sworn affidavit
- Valid CIPC company registration
- Proof of valid COIDA registration
- Key personnel must hold relevant professional certifications (e.g., PMP, TOGAF, CISSP, CBAP)
Contact & how to apply
Name: SCM
Email: tenders@wrc.org.za
Phone: 012-761-9300
How to apply: Applications must be submitted exclusively online via the National Treasury eTender portal at https://www.etenders.gov.za/ before 11:00 AM on 30 July 2026. No physical submissions will be accepted.
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