Service Provider for EDRMS for Mining Qualifications Authority
Clarence Rambau
This tender closed on 7 August 2026
Bidding is no longer open. Browse open technology tenders or see the related tenders below.
In plain English
The Mining Qualifications Authority is procuring an Electronic Document and Records Management System (EDRMS). Eligible bidders must be qualified and experienced service providers in records management solutions.
Always check the official documentDescription
The Mining Qualifications Authority (MQA) invites proposals for the appointment of a service provider to implement an end-to-end Electronic Document and Records Management System (EDRMS). The project aims to modernize records management, ensure compliance with the National Archives and Records Service of South Africa (NARSSA) Act, and support digital transformation. Key deliverables include designing a records management policy, digitizing approximately 7,700 boxes of records, developing a secure EDRMS with automated workflows, implementing an AI assistant for data analysis, and establishing electronic signature systems. The contract duration is 36 months. A non-compulsory briefing session will be held via Microsoft Teams on 17 July 2026. The closing date for submissions is 7 August 2026 at 11:00.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Must be registered on the Central Supplier Database (CSD)
- Must possess a valid Tax Compliance Status (TCS) PIN or certificate
- Must provide a valid B-BBEE certificate or sworn affidavit
- Must hold NARSSA approval for the proposed EDRMS
- Must hold ISO/IEC 27001 certification
- Must provide three reference letters for public sector records management projects
- Must provide CVs and qualification certificates for key project personnel
Contact & how to apply
Name: Clarence Rambau
Email: ClarenceR@mqa.org.za
Phone: 011-547-2600
How to apply: Proposals must be submitted electronically to TENDERS@MQA.ORG.ZA or deposited in the bid box at the MQA Head Office, Block B Reception, No.7 Anerley Road, Parktown, Johannesburg, 2193, by 11:00 on 7 August 2026.
Related tenders
Integrated Document and Records Management System RFP.
The Border Management Authority seeks a service provider for the design, development, and implementation of an Integrated Document and Records Management System (EDRMS) with file plan and workflow capabilities. The project includes physical filing solutions, data migration, system testing, and ongoing technical support over five years. Key deliverables include an approved file plan within four months, records management policies within six months, and full system implementation within the first year, aiming to modernize records management with electronic workflows, audit trails, and automated retention systems.
Supply and Installation of EDRMS for FSDC
The Free State Development Corporation seeks a service provider to supply, install, and maintain an Electronic Document and Records Management System (EDRMS) in Bloemfontein. The project includes system implementation, record digitization, and staff training, with a completion timeline of six to twelve months. Deliverables include a functional records repository, training materials, and a twelve-month support agreement. Bidders must have experience in EDRMS implementation and knowledge of National Archives compliance.
Archiving and disposal services for ECRDA.
The Eastern Cape Rural Development Agency (ECRDA) seeks a service provider for archiving, secure storage, and disposal services. The project involves managing over 31,000 files and 3,000 boxes, plus IT backup storage, located in East London. Key tasks include secure document collection, retrieval within seven hours, and compliant waste disposal. The contract is for five years, requiring fire protection, climate control, and quarterly performance reporting to ensure secure records management.
Three-year contract for off-site records storage.
uMlalazi Municipality seeks a service provider for a three-year contract to manage off-site records storage and management. Services include collecting, indexing, storing records in a secure facility, digital scanning, retrieval, and document destruction. The provider must adhere to environmental standards and provide monthly reports. The contract includes specialized storage boxes and secure transport with tracking in Eshowe, KwaZulu-Natal.
Request for Information for Events Management Solution
The State Security Agency seeks a software platform to automate and manage event activities securely. The system should handle event registration, accreditation badge production, attendee screening, and access control. It must support cloud and offline hosting, integrate with existing databases, and offer advanced reporting features. The project starts with a Request for Information to shortlist providers, followed by a closed Request for Proposal. The final bid closing date is 14 August 2026 at 11:00.
Provision of Quality Management System Audit Software.
Agrément South Africa seeks a service provider to supply Quality Management System Audit Software for 3 years. The software should integrate quality activities on tablets, manage audit plans, and generate reports. It includes software support, maintenance, and staff training. A briefing session is scheduled for 06 August 2026 in Pretoria. Proposals must be valid for 90 days, with immediate commencement upon appointment.