Service Provider for EDRMS for Mining Qualifications Authority
Clarence Rambau
This tender closed on 7 August 2026
Bidding is no longer open. Browse open technology tenders or see the related tenders below.
In plain English
The Mining Qualifications Authority is procuring an Electronic Document and Records Management System (EDRMS). Eligible bidders must be qualified and experienced service providers in records management solutions.
Always check the official documentDescription
The Mining Qualifications Authority (MQA) invites proposals for the appointment of a service provider to implement an end-to-end Electronic Document and Records Management System (EDRMS). The project aims to modernize records management, ensure compliance with the National Archives and Records Service of South Africa (NARSSA) Act, and support digital transformation. Key deliverables include designing a records management policy, digitizing approximately 7,700 boxes of records, developing a secure EDRMS with automated workflows, implementing an AI assistant for data analysis, and establishing electronic signature systems. The contract duration is 36 months. A non-compulsory briefing session will be held via Microsoft Teams on 17 July 2026. The closing date for submissions is 7 August 2026 at 11:00.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Must be registered on the Central Supplier Database (CSD)
- Must possess a valid Tax Compliance Status (TCS) PIN or certificate
- Must provide a valid B-BBEE certificate or sworn affidavit
- Must hold NARSSA approval for the proposed EDRMS
- Must hold ISO/IEC 27001 certification
- Must provide three reference letters for public sector records management projects
- Must provide CVs and qualification certificates for key project personnel
Contact & how to apply
Name: Clarence Rambau
Email: ClarenceR@mqa.org.za
Phone: 011-547-2600
How to apply: Proposals must be submitted electronically to TENDERS@MQA.ORG.ZA or deposited in the bid box at the MQA Head Office, Block B Reception, No.7 Anerley Road, Parktown, Johannesburg, 2193, by 11:00 on 7 August 2026.
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