Three-year contract for off-site records storage.
ms. Gina Govender
In plain English
The uMlalazi Municipality is seeking a service provider for a three-year contract to provide off-site storage facilities and manage records. Eligible bidders must be registered with the National Archives and Records Services of South Africa (NARSSA).
Always check the official documentDescription
uMlalazi Municipality invites bids for a three-year contract to provide off-site records storage and management services. The project involves collecting, indexing, and storing municipal records in a secure, climate-controlled facility. Key deliverables include digital scanning, record retrieval services, and secure document destruction. The service provider must manage records according to strict environmental standards and provide monthly management reports. The work will be performed in Eshowe, KwaZulu-Natal. The contract duration is 36 months, with services including the provision of specialized storage boxes and secure transport vehicles equipped with tracking systems.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on the Central Supplier Database (CSD)
- Valid Tax Clearance Certificate
- Valid municipal rates clearance or lease agreement
- Valid insurance for premises, contents, and vehicles
- NARSSA registration, PSIRA certificate, and Fumigation certificate
- COIDA registration and valid fire safety certificates
- Project leader: Diploma in Information Science/Records Management and SASA registration
Contact & how to apply
Name: ms. Gina Govender
Email: GinaG@umlalazi.gov.za
Phone: 035-473-3300
How to apply: Submit sealed bids by hand to the Tender Box at the Municipal Buildings, KV Challenor Street, Eshowe, by 31 August 2026 at 12:00. Late, emailed, or faxed submissions will not be accepted.
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