Archiving and disposal services for ECRDA.
Aviwe Langa
In plain English
The Eastern Cape Rural Development Agency is procuring archiving, storage, and secure disposal services. Bidders must be registered on the Central Supplier Database (CSD) and complete all required Standard Bidding Documents.
Always check the official documentDescription
The Eastern Cape Rural Development Agency (ECRDA) is seeking a service provider for archiving, storage, and secure disposal services. The work will take place in the KuGompo (East London) area. The contract spans five years and requires the provider to manage over 31,000 files and 3,000 boxes. Key deliverables include secure off-site storage, climate-controlled IT equipment storage, weekly hard drive rotation, and document retrieval within seven hours. The provider must also perform secure document disposal in line with environmental waste laws. Services must commence within seven days of the purchase order. The agency expects volumes to grow over the contract period.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on the National Treasury Central Supplier Database (CSD)
- Physical business address located in the Eastern Cape
- Valid fire compliance certificate (SANS 10400-T)
- Valid NARSSA compliance certificate or inspection report
- Valid ISO 27001 or ISO 9001 certification
Contact & how to apply
Name: Aviwe Langa
Email: langaa@ecrda.co.za
Phone: 043-703-6300
How to apply: Submit completed bid documents via email to tenders@ecrda.co.za. Use the tender reference SCMU 03 – 2026/27 in the subject line. Ensure files are in PDF format, compressed if necessary, and sent in parts smaller than 30MB each.
Related tenders
Off-site storage and digitization services.
The Department of Land Reform and Rural Development seeks a service provider for off-site storage, back-scanning, and digitization of records in the Eastern Cape, Western Cape, and Northern Cape for three years. Deliverables include secure storage, cataloging, barcoding, high-resolution digitization with OCR, and archival support. Bidders must offer real-time inventory access and regular reporting. The contract is for 36 months with a bid validity of 120 days. A compulsory briefing session is on 01 October 2026 in East London.
Provision of Archival Arrangement Services in Qonce.
The Eastern Cape Department of Sport, Recreation, Arts and Culture seeks a service provider for arranging and describing archival records at the Qonce archives over a twenty-four month period. Tasks include assessing, sorting, classifying, and preparing collections for digitisation, creating inventory templates, indexing records, and providing digitisation advisory support. Bidders must show relevant experience and project manager qualifications. The project is located in Qonce, Eastern Cape.
Off-site storage and digitization of records.
The Department of Land Reform and Rural Development seeks a service provider for off-site storage, back-scanning, and digitization of records in Gauteng, Free State, and KwaZulu-Natal over three years. Deliverables include secure storage, logistics, inventory management, high-resolution scanning with metadata, and records disposal. A detailed project plan is required, with archival-quality handling and disaster recovery planning. A briefing session is scheduled in Bloemfontein on 29 September 2026. The tender closes on 19 October 2026.
Construction Services for ECPO Refurbishment and Alterations.
Legal Aid South Africa seeks tenders for refurbishment and alterations at the Eastern Cape Provincial Office and Gqeberha Local Office. The project includes building works such as demolitions, masonry, electrical, mechanical, HVAC, fire detection, and external improvements. Located at 1 Uitenhage Street, Gqeberha, the project is estimated to last three months. Key deliverables include site execution, provision of materials and labor, and adherence to safety and quality standards. Tender available from 02 October 2026, with a compulsory virtual briefing on 13 October 2026. Submissions close on 03 November 2026 at 11:00 AM.
Off-site storage and digitization services for records.
The Department of Land Reform and Rural Development seeks a service provider for off-site records storage, scanning, and digitization in North West, Mpumalanga, and Limpopo provinces over three years. Deliverables include secure storage, document scanning, transport, and disposal. An integrated records management solution is required. A compulsory briefing session is in Polokwane on 30 September 2026, with submissions due by 19 October 2026.
Supply of ICT server infrastructure for 3 years.
The Eastern Cape Department of Sport, Recreation, Arts and Culture seeks bids for a three-year contract to supply, deliver, and commission ICT server-related infrastructure. This includes uninterruptible power supplies, server room monitoring, fire suppression systems, network cabinets, enterprise servers, and LAN/WAN equipment. Professional services such as site assessments, asset registration, and technical training are also required. The contract will cover various departmental locations in the Eastern Cape.