Off-site storage and digitization services for records.
Pheko Khatlake
In plain English
The Department of Land Reform and Rural Development is procuring off-site storage, back scanning, and digitization services for records in North West, Mpumalanga, and Limpopo provinces for three years. Bidders must be registered on the National Treasury Central Supplier Database.
Always check the official documentDescription
The Department of Land Reform and Rural Development is seeking a service provider for off-site records storage, scanning, and digitization. The project covers the North West, Mpumalanga, and Limpopo provinces for a three-year period. Key deliverables include secure storage with fire and security monitoring, cataloging, high-resolution document scanning, secure document transport, and managed disposal of records. The contract requires an integrated records management solution to handle various document formats across provincial and district offices. Interested parties must attend a compulsory briefing session in Polokwane on 30 September 2026. The final submission deadline is 19 October 2026.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid NARSSA certification for all storage facilities
- Proof of CSD registration
- Valid SARS Tax Compliance Status PIN
- Minimum 60% score on functionality and site inspection assessments
- Proof of 24-hour security and SABS-approved fire safety systems
Contact & how to apply
Name: Pheko Khatlake
Email: recordsmanagement@dlrrd.gov.za
Phone: 012-312-8796
How to apply: Bids must be submitted in a sealed envelope clearly marked with the bidder's details, the bid number, and the closing date. Submissions must be delivered to the Department of Land Reform and Rural Development at 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001.
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