Off-site storage and digitization of records.
Mr Pheko Khatlake
In plain English
The Department of Land Reform and Rural Development is procuring off-site storage, back scanning, and digitization services for records in Gauteng, Free State, and Kwa-Zulu Natal for three years. Bidders must be registered on the National Treasury Central Supplier Database.
Always check the official documentDescription
The Department of Land Reform and Rural Development invites bids for off-site storage, back-scanning, and digitization of departmental records. This project covers Gauteng, Free State, and KwaZulu-Natal for a three-year period. Key deliverables include secure document storage, logistics, inventory management, high-resolution scanning with metadata capture, and authorized records disposal. Bidders must provide a detailed project implementation plan. The work requires specialized archival-quality handling and disaster recovery planning. A compulsory briefing session will be held in Bloemfontein on 29 September 2026. The tender closes on 19 October 2026.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on National Treasury Central Supplier Database (CSD)
- Valid SARS Tax Compliance Status (TCS) PIN
- Valid NARSSA accreditation for storage facilities
- Mandatory attendance at the compulsory briefing session
- Five reference letters each for storage and digitization services
- Signed Joint Venture agreement if applicable
Contact & how to apply
Name: Mr Pheko Khatlake
Email: recordsmanagement@dlrrd.gov.za
Phone: 012-312-8796
How to apply: Submit sealed bid documents to the Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001. The envelope must clearly state the bidder's name, address, bid number, and closing date.
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