Management and Hosting of Hybrid Annual General Meeting.
Thokozani Dlamini
In plain English
A hybrid annual general meeting is being organized. Bidders must be registered on the National Treasury’s Central Suppliers Database.
Always check the official documentDescription
The merSETA is seeking a service provider to manage and host a hybrid Annual General Meeting (AGM) scheduled for October 2026. The project requires a single event that integrates both physical attendance for approximately 250 guests and virtual participation for 500 online attendees. Key deliverables include managing a digital RSVP system, providing high-quality audio-visual equipment such as LED screens and sound systems, and facilitating live streaming across social media platforms. The provider must also supply a presidential autocue service and manage two-way communication tools like polls and Q&A sessions. The successful bidder will be responsible for all technical setups, including dry runs, and must ensure seamless integration between the physical venue and the virtual platform.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
Full requirements
- Registered on the National Treasury Central Suppliers Database (CSD)
- Minimum four years experience in virtual and hybrid event management
- Must provide four verifiable reference letters on company letterheads
- Project team must hold relevant qualifications and experience
- Must provide video sample of software and two-way communication capabilities
- Valid B-BBEE certificate or sworn affidavit
Contact & how to apply
Name: Thokozani Dlamini
Email: quotations@merseta.org.za
Phone: 069-008-3764
How to apply: Submit your quotation via email to quotations@merseta.org.za. Ensure the email subject line clearly states the RFQ number: RFQ/MAR/26/27/110(1). Submissions must be received before the closing date and time.
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