Cloud-Based Software for Smart Document Generation.
Legal Aid South Africa
In plain English
Legal Aid South Africa is procuring a cloud-based software solution for smart document generation, including support and maintenance for two years. Qualified and reputable service providers can bid.
Always check the official documentDescription
Legal Aid South Africa invites bids for the supply and implementation of a cloud-based software solution for smart document generation. The project includes support and maintenance services for a period of two years. The solution must support between 470 and 2600 users and integrate with the existing eLAA case management system. Key deliverables include the conversion of 163 existing templates, data hosting within South Africa, and the provision of online training. The system must ensure 99.9% uptime and include robust security features such as multi-factor authentication and data encryption. The work will be performed at Legal Aid South Africa facilities. Bidders must provide a detailed project implementation plan covering a six-month period. The tender is evaluated on an 80/20 preference point system. All proposals must remain valid for 180 days from the closing date of 08 September 2026.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Active registration on National Treasury Central Supplier Database (CSD)
- Valid SARS Tax Compliance status PIN
- Valid B-BBEE certificate or sworn affidavit
- Project Manager and technical staff must hold relevant professional certifications
- At least one team member must hold a recognized legal qualification
- Two signed client reference letters not older than three years
Contact & how to apply
Name: Azwihangwisi Mabuda
Email: AzwihangwisiM@legal-aid.co.za
Phone: 011-877-2000
How to apply: Submit one original hard copy and one USB containing the proposal in a sealed envelope. The envelope must be clearly marked with the tender number and description, and deposited into the tender box at the reception of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2017.
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