Offsite Document Storage and Management Services for PPSA.
kabelo Lekalakala/Tiyani Thuketane
This tender closed on 6 October 2026
Bidding is no longer open. Browse open general purpose tenders or see the related tenders below.
In plain English
Public Protector South Africa is seeking a service provider for offsite storage and document management services for three years. Bidders must ensure compliance with tax obligations and may need to be registered on the Central Supplier Database.
Always check the official documentDescription
The Public Protector South Africa (PPSA) invites bids for offsite document storage and management services across all national offices. The project involves the secure collection, transportation, and archiving of over 170,000 files and 2,600 boxes. Key deliverables include providing secure storage facilities, barcoding, indexing, and timely retrieval services within 24 hours. The contract duration is three years. The service provider must manage the entire process in their own warehouse without sub-contracting. All services must comply with the National Archives Act and the Protection of Information Act.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on the Central Supplier Database (CSD)
- Valid COIDA registration certificate
- Proof of Information Officer registration with the Information Regulator
- Proof of public liability insurance
- National/Provincial Archives compliance inspection letter
- Proof of address for storage facilities
- Letter confirming in-house warehouse ownership
Contact & how to apply
Name: kabelo Lekalakala/Tiyani Thuketane
Email: TiyaniT@pprotect.org
Phone: 012-366-7014
How to apply: Submit physical bids to the Tender Box at Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083. No email or fax submissions are accepted.
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