Off-site records management storage services.
Supply Chain Management Unit
In plain English
Off-site records management storage services for three years are being procured. Bidders must be registered on the Central Supplier Database and meet various compliance and certification requirements.
Always check the official documentDescription
Trade and Investment KwaZulu-Natal (TIKZN) invites bids for off-site records management and storage services for a three-year period. The successful service provider will manage the collection, secure storage, indexing, digitization, and destruction of records in compliance with the National Archive Act. Key deliverables include providing acid-free storage boxes, maintaining a secure, climate-controlled facility with 24-hour surveillance, and utilizing tracked, temperature-controlled transport vehicles. The provider must also supply quarterly management reports and handle data entry and retrieval services. The work will be performed at the service provider's facility, ensuring protection against fire, theft, and environmental damage.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- NARSSA compliance certificate required
- Valid fumigation certificate required
- Valid fire detection service certificate required
- PSIRA registration certificate and agreement letter required
- Valid insurance for premises, contents, and vehicles
- Registered on the Central Supplier Database (CSD)
- Valid tax clearance certificate required
- COIDA letter of good standing required
- B-BBEE certificate or sworn affidavit required
- Proof of residence or lease within eThekwini Municipality
Contact & how to apply
Name: Supply Chain Management Unit
Email: quotations@tikzn.co.za
Phone: 031-368-9600
How to apply: Applications must be submitted via email to quotations@tikzn.co.za. Bidders must clearly state the RFQ number (RFQ202627/48) in the email subject line.
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