Rental of high-volume document scanners for RAF.
Road Accident Fund
In plain English
The Road Accident Fund is seeking a service provider for the rental of high-volume document scanners, including installation, maintenance, and support for two years. Bidders must be registered on the Central Supplier Database and comply with South African legal requirements.
Always check the official documentDescription
The Road Accident Fund (RAF) is seeking a service provider to supply, install, and maintain 120 high-volume document scanners across its national offices. The project covers locations in Cape Town, Durban, East London, Johannesburg, and Pretoria. The contract duration is two years. Key deliverables include the rental of scanning hardware, user training, technical support, and integration with existing systems like SharePoint. The provider must also develop software scripts for document indexing and file management. Additionally, the service includes project management and the provision of comprehensive all-risk insurance. This initiative aims to improve document processing efficiency through a managed hardware-as-a-service solution.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on the National Treasury Central Supplier Database (CSD)
- Valid Tax Compliance Status (TCS) Pin
- OEM accreditation as a distributor, partner, or reseller
- Minimum 6 years experience in high-volume scanner support
- Proof of All Risk insurance coverage
Contact & how to apply
Name: Bathabile Mahlangu
Email: bathabilem@raf.co.za
Phone: 012-621-1719
How to apply: Proposals must be hand-delivered or couriered to the tender box at the Road Accident Fund (RAF), Eco Glades 2 Office Park, 420 Witch-hazel Avenue, Centurion, 0046. The submission must be clearly marked with the tender number RAF/2026/00055 and the project description.
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