Event Management Services for Free State Social Development
Mr Patrice Nkhatho
In plain English
The tender is for the procurement of goods with firm and non-firm pricing schedules. Bidders must be registered on the Central Supplier Database (CSD).
Always check the official documentDescription
The Free State Department of Social Development invites bids for the appointment of a service provider to manage events across all Free State districts for a three-year period. The scope includes full event coordination, catering services, site management, logistics, and the provision of audio-visual equipment, decor, and infrastructure. Key deliverables involve maintaining high food hygiene standards, ensuring reliable transport for equipment and meals, and managing site safety and crowd control. The successful bidder will work closely with government officials to execute events, with payments processed within 30 days of invoice submission. Prices must remain firm for the first year, with annual adjustments based on the Consumer Price Index thereafter.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Registered on the Central Supplier Database (CSD)
- Valid Tax Compliance Status (TCS) PIN
- Valid health certificates for catering services
- Compliance with Safety at Sports and Recreational Events Act
- Membership with an event management professional body
- Minimum R100,000 cash flow evidenced by bank statements
- Documented proof of relevant previous experience
- Proof of business locality via lease or municipal account
- Signed Joint Venture agreement if applicable
Contact & how to apply
Name: Mr Patrice Nkhatho
Email: Patrice.Nkhatho@fssocdev.gov.za
Phone: 051-409-0535
How to apply: Bids must be physically delivered to the bid box located at the main entrance foyer of the Civilia Building, 14 Merriam Makeba Street, Bloemfontein Central, 9301.
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