Supply, Rental, and Maintenance of Printers.
Ms K Ngcobo
Compulsory briefing — you must attend to bid
6 October 2026 at 14:00 · Council Chambers, uMgungundlovu District Municipality, 242 Langalibalele Street, Pietermaritzburg
In plain English
The uMgungundlovu District Municipality is procuring the supply, rental, and maintenance of printers. Bidders must be registered on the Central Supplier Database and provide three references from government entities for projects over R500,000.
Always check the official documentDescription
The uMgungundlovu District Municipality invites tenders for the supply, rental, and maintenance of 47 multifunction printers over a three-year period. The project involves providing hardware, software, technical support, and security updates for municipal departments in Pietermaritzburg. Key deliverables include a two-hour response time for maintenance and on-site technician support within four to six hours. Bidders must provide backup machines for delayed repairs. The contract requires integration with Microsoft 365 and Active Directory. A compulsory briefing session is scheduled for 6 October 2026 at the Council Chambers in Pietermaritzburg. The tender is subject to an 80/20 preference point system.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
Full requirements
- Registered on the Central Supplier Database (CSD)
- Valid SARS Tax Compliance PIN
- Municipal rates and taxes not in arrears for over 90 days
- Three government references for printer projects (R500,000+ each, last 5 years)
- Key technical personnel with certified qualifications and proof of appointment
- Minimum functionality score of 60 out of 100 points
- Formal Joint Venture Agreement if applicable
Contact & how to apply
Name: Ms K Ngcobo
Email: tenderenquiry@umdm.gov.za
Phone: 033-897-6892
How to apply: Submit a properly bound and sealed envelope marked with the tender number and description to the tender box on the ground floor of the uMgungundlovu District Municipality, 242 Langalibalele Street, Pietermaritzburg, by 12:00 on 28 October 2026. Late, emailed, or faxed submissions are not accepted.
Related tenders
Supply and maintenance of multifunction printers for GGDA.
The Gauteng Growth and Development Agency (GGDA) seeks a service provider for the supply, delivery, installation, and maintenance of 38 multifunction printers across various GGDA locations for 36 months. The contract includes providing high-speed printing devices, print management software, and ongoing technical support. The service provider must ensure preventative maintenance, supply consumables like toner, and provide replacement units if repairs exceed 24 hours. A dedicated support desk is required, and all equipment must meet specific technical standards.
Panel for ICT Professional Services.
The uMgungundlovu District Municipality seeks service providers for a panel to offer ICT professional services, including software, digital solutions, cybersecurity, telecommunications, and infrastructure support. Services are required on an as-needed basis over 36 months in Pietermaritzburg. Key tasks include enhancing internal capacity in digital transformation, cloud services, and managed ICT support. A compulsory briefing session is on 6 October 2026. Panel appointment does not guarantee work volume; projects will be assigned via request for quotation.
Supply and Maintenance of Office Printers with PABX System.
The Ubuntu Local Municipality seeks a service provider for the supply, delivery, installation, and maintenance of office printers integrated with a PABX system and internet connectivity at municipal offices in Victoria West for 36 months.
Lease and Service of Printers for Karoo Hoogland Municipality.
The Karoo Hoogland Municipality seeks bids for a three-year lease agreement for the supply, delivery, installation, maintenance, and servicing of new printers for the 2027/28 to 2029/30 financial years. The project includes providing corporate-grade printing equipment, consumables, spare parts, and 24/7 technical support for municipal offices in Williston and Fraserburg. Key deliverables are on-site staff training, a 24-hour repair turnaround, and loan devices if needed. The equipment remains municipal property after the contract. Bidders must show experience in printer leasing and provide a technical support team. Submissions close on 03 November 2026 at 12:00, with bids valid for 120 days post-closing.
Lease and maintenance of 32 photocopiers.
Supply, deliver, install, commission, and maintain thirty-two photocopiers on a lease basis for three years across Makhado, Collins Chabane, and Makhuduthamaga Local Municipalities. The tender includes maintaining photocopiers at municipal offices and sites within these districts.
Supply and delivery of photography and IT equipment.
The KwaZulu-Natal Growth Fund Agency seeks bids for supplying and delivering specialized photography and IT equipment in the Ugu District Municipality. This project supports the Operation Vula Fund for the retail and creative arts sector, requiring DSLR cameras, multi-function printers, laptops, and printing supplies. Equipment must meet original manufacturer standards with local warranties. Submissions are due by 12:00pm on 02 October 2026.