Event Management for Garden Town and Harvest Parade.
Stellenbosch Municipality
Compulsory briefing — you must attend to bid
29 July 2026 at 10:00 · Planning Boardroom, NPK Building, Plein Street, Stellenbosch
In plain English
Stellenbosch Municipality is procuring a professional event management company for planning, programming, marketing, management, and delivery of the Garden Town and Harvest Parade events for one financial year. Bidders must be registered on the Central Supplier Database and have a compliant tax status.
Always check the official documentDescription
Stellenbosch Municipality invites bids for a professional event management company to plan and deliver the Garden Town and Harvest Parade events for the 2026/2027 financial year. The service provider will manage all aspects of these events, including project planning, marketing, stakeholder engagement, logistics, and health and safety compliance. Key deliverables include detailed project management documentation, monthly progress reports, marketing campaigns, and comprehensive post-event close-out reports. The work will take place in Stellenbosch. Interested parties must attend a compulsory clarification meeting on 29 July 2026 to remain eligible for the tender. The project requires professional coordination of workshops, parades, and exhibitions to ensure successful event execution.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
Full requirements
- Registered on the Central Supplier Database (CSD)
- Valid SARS Tax Compliance PIN
- Municipal account not in arrears for over three months
- Valid Letter of Good Standing from the Compensation Commissioner
- Valid B-BBEE certificate or sworn affidavit
- Attendance at the compulsory clarification meeting
- Minimum functionality score of 70 points
- Proof of contactable references
Contact & how to apply
Name: Joh-ne Jansen
Email: Joh-ne.jansen@stellenbosch.gov.za
Phone: 021-808-8144
How to apply: Submit sealed tenders in the tender box at the Stellenbosch Municipality, Town House Complex, Plein Street, Stellenbosch. Ensure the tender number and title are clearly marked on the envelope. Late, electronic, telephonic, or faxed submissions will not be accepted.
Related tenders
Event Management Services for Free State Social Development
The Free State Department of Social Development seeks a service provider for event management across all districts for three years. Responsibilities include event coordination, catering, logistics, and audio-visual provisions. The provider must ensure high food hygiene, reliable transport, and site safety. Collaboration with government officials is required, with payments within 30 days of invoicing. Prices are firm for the first year, with CPI-based adjustments thereafter.
Panel of Service Providers for Event Management Services
CATHSSETA seeks a panel of service providers for event management over 40 months, including planning, logistics, and execution of events like conferences and expos across South Africa. Services include venue sourcing, technical production, catering, and guest management. Requires national coverage and capability for large-scale government events. Contract runs until March 2030, with providers selected as needed.
Service Provider for Development Facilitation Unit in Adam Tas Corridor.
Stellenbosch Municipality seeks a service provider to establish and operate a Development Facilitation Unit for the Adam Tas Corridor until 30 June 2029. Responsibilities include coordinating development, providing technical assistance, packaging priority projects, and managing infrastructure finance. Deliverables include an inception report, precinct plans, project packaging, a public benefit dashboard, and quarterly reports. The team must have expertise in urban planning, property development, infrastructure finance, and environmental advisory, with work conducted in Stellenbosch.
Professional Services for Recalculation of Development Charges.
Stellenbosch Municipality seeks professional services to recalculate Development Charges unit costs and revise the Development Charges policy. The project includes engineering services such as water, sewer, roads, stormwater, solid waste, and community facilities. The provider will conduct town planning analysis, determine bulk service costs, and offer legal policy support. The work is based in Stellenbosch, requiring an office within 50km. The contract runs until 30 June 2029, with two years of post-approval technical support. Tender closes on 03 August 2026.
Supply and delivery of medals, trophies, and sports items.
Stellenbosch Municipality seeks bids for supplying, packaging, and delivering medals, trophies, sporting equipment, and recreational items until 30 June 2029. The contract includes categories such as trophies, sports gear, recreational games, and additional equipment like first aid kits. Deliveries must be made within 14 days of purchase order receipt. Bidders must provide three contactable references per category, meeting specific value thresholds. All items must be new and in original packaging.
Service provider for outreach programme logistics.
The City of Mbombela seeks a service provider for catering, stage and sound system, and transport services for an outreach programme in the eastern region. The project includes catering for 500 people, providing a professional sound system, stage, tent, seating, tables, mobile toilets, and transport for 330 people from 11 wards to Nsikazi Stadium. All services must be ready by the date set by the Project Manager. Submissions close on 24 July 2026 at 11:00.