Provision of Digital Meeting Management Software for Rand Water.
Rand Water
In plain English
Rand Water is procuring digital meeting management software. Bidders must provide a commissioned data hosting affidavit and be an Original Equipment Manufacturer.
Always check the official documentDescription
Rand Water is inviting bids for the procurement and implementation of a digital board management software solution. The system will support board members, sub-committees, and executive management by facilitating secure document management, meeting scheduling, and electronic signatures. Key deliverables include a cloud-based SaaS platform that allows for real-time updates across mobile and desktop devices, comprehensive audit trails, and mandatory multi-factor authentication. The solution must be fully branded to match Rand Water’s corporate identity and must support multiple committees within a single instance. The service provider is responsible for implementation, project management, user training, and a three-month stabilization period following the system launch. All data must be hosted within South Africa to ensure compliance with local data protection laws. The contract includes a minimum 12-month service level agreement with an option for renewal. The project requires on-site support at the Rand Water Glenvista offices as needed.
What you need to qualify
- Letter of Good Standing — COID registration and a Letter of Good Standing from the Compensation Fund.
Full requirements
- Must provide affidavit confirming South African data residency
- Must hold valid Original Equipment Manufacturer (OEM) status
- Must possess valid Letter of Good Standing (COIDA)
- Must achieve minimum 70 percent score on functionality evaluation
Contact & how to apply
Name: Nkululeko Mkhabela
Email: nmkhabel@randwater.co.za
Phone: 011-682-7223
How to apply: Bids must be submitted via email to nmkhabel@randwater.co.za and nradebe@randwater.co.za before the closing date of 30 July 2026 at 23:59pm. Submissions must use the official forms provided.
Related tenders
SaaS Enterprise Contract Management System Acquisition.
Rand Water seeks bids for a SaaS Enterprise Contract Management System, including implementation, data migration, and 60 months of support and maintenance. The system must integrate with SAP ERP and IBM FileNet P8, offering a centralized platform for contract creation, workflow management, digital signatures, and performance reporting. The contract is expected by September 2026. Bidders need a project team with 5 years of experience and three reference letters for similar projects.
Electrical Maintenance Services for Rand Water Sites.
Rand Water requires a contractor for electrical maintenance on an as-needed basis for 12 months at various sites, including Johannesburg and Vereeniging. Tasks include maintenance of distribution boards, cabling, fault finding, and lighting repairs. Quarterly and annual maintenance on switchgear and transformers is required. Deliverables include materials, date-stamped photos, and detailed reports. All work must comply with SANS standards and the Occupational Health and Safety Act, with a 12-month guarantee on workmanship and parts.
Installation of Power Quality Meters on MV Panels.
Rand Water invites tenders for the design, supply, delivery, installation, testing, and commissioning of Power Quality Meters on Medium Voltage panels at Eikenhof, Zwartkopjes, Palmiet, and Mapleton booster stations. The project includes installing 22 meters, updating technical drawings, providing user training, and offering limited post-installation support. Completion is required by 30 September 2026. Bidders must show technical capacity with a project programme, organogram, and equipment list. A minimum functionality score of 70% is needed for further consideration.
Main Boardroom Audio-Visual System Upgrade
Johannesburg Water seeks bids for the supply, installation, testing, and commissioning of integrated audio-visual and electronic systems for a 30-seater boardroom. The project includes high-end hardware such as laser projectors, PTZ cameras, touchpanels, audio processors, and network switches. The successful bidder must provide maintenance and servicing for 12 months post-commissioning, including system configuration, programming, and staff training. Evaluation is based on an 80/20 point system.
Supply and delivery of video conferencing solution.
The South African National Roads Agency (SANRAL) seeks bids for the supply, installation, and maintenance of video conferencing solutions at national offices, including 51 display units and 4 auditorium systems integrated with Microsoft Teams. The contract is for five years, with a 12-week delivery timeline, covering various SANRAL locations. Bidders must provide a booking tool and ensure integration with Microsoft 365 systems, requiring a minimum technical score of 75 points and proof of relevant experience.
Service Provider for EDMS and Cloud Migration
The Water Research Commission (WRC) seeks a service provider for the development, support, and maintenance of an Electronic Document Management System (EDMS), including migrating 6TB of data to a cloud-based system. The project requires system configuration, workflow automation, and integration with Dynamics 365 and SharePoint. Deliverables include a functional EDMS, user training, technical documentation, and 36 months of support. The team must include senior experts to ensure compliance with POPIA and the National Archives Act. The tender closes on 30 July 2026.