Service provider for document processing and digitisation.
Housing Development Agency
In plain English
The Housing Development Agency seeks a service provider for sorting, scanning, and digitising documents from approximately 440 boxes and disposing of junk boxes. Bidders must be registered on the CSD and meet specific goals requirements.
Always check the official documentDescription
The Housing Development Agency (HDA) is seeking a service provider to manage the end-to-end processing of approximately 440 boxes of physical records. The project involves on-site sorting, categorisation, and preparation of documents, followed by digitisation, indexing, and uploading into the HDA EDRMS system. The scope also includes the secure disposal of non-record materials and the return of processed files to archive locations. The work will take place at the HDA offices in Sandton. Key deliverables include a fully indexed digital database, barcoded physical storage, and a final completion report. The project must adhere to the National Archives Act and POPIA regulations. The closing date for this tender is 18 September 2026.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
Full requirements
- Must have valid Tax Compliance Status (TCS) PIN
- Must be registered on the Central Supplier Database (CSD)
Contact & how to apply
Name: Procurement5
Email: Procurement5@thehda.co.za
Phone: 011-544-1000
How to apply: Proposals must be delivered by hand to the SCM Department at The Housing Development Agency, 4 Kikuyu Road, Sunninghill, Sandton, 2157, before 11h00 on the closing date.
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