Managed Print and Document Management Services for 36 Months.
Isaac Maelane
In plain English
The Limpopo Tourism Agency is procuring managed print services and a digital document management solution for 36 months. Bidders must be registered on the Central Supplier Database (CSD).
Always check the official documentDescription
The Limpopo Tourism Agency is seeking a service provider for Managed Print Services and a Digital Document Management Solution. This project will take place in Limpopo and covers a 36-month period. Key deliverables include the supply and installation of multifunction photocopiers, integration with Microsoft 365, and the implementation of secure document workflows. The provider must ensure high-level security, including data encryption and audit logs. Additionally, the contract requires ongoing maintenance, remote monitoring, and predictive diagnostics to maintain a 98% uptime. The project aims to streamline office operations through automated document classification and indexing.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Must be registered on the Central Supplier Database (CSD)
- Must provide proof of financial capability from an NCR-accredited institution
- Must not be listed on the Register of Tender Defaulters or Restricted Suppliers
Contact & how to apply
Name: Isaac Maelane
Email: isaacm@golimpopo.com
Phone: 082-491-3204
How to apply: Submissions must be placed in the quotation box at Erf 92/688, Portion 2, N1 Main Road, Southern Gateway Ext 4, Polokwane. Emailed submissions are not accepted.
Related tenders
Printing Solution System Deployment and Maintenance
Gert Sibande TVET College seeks service providers for the deployment, installation, and maintenance of a printing solution system for 60 months. The tender is managed through PURCO SA. Interested parties can attend non-compulsory information sessions via MS Teams on 18 August 2026. Final submissions are due by 28 August 2026 at 11:00.
Service provider for printing and distribution under embargo.
The National Treasury seeks a service provider for printing and distributing sensitive government documents under embargo, including the National Budget and Medium-Term Budget Policy Statement. The contract is for three years and requires high-quality printing, binding, packaging, and secure delivery to Parliament in Cape Town. Bidders must have a facility within 50km of Cape Town CBD and adhere to strict security protocols. The project involves tight deadlines, especially in February and October, requiring 24/7 availability. The closing date for submissions is 21 August 2026 at 11:00.
Supply and maintenance of online booking system.
Polokwane Municipality seeks bids for a three-year contract to supply, deliver, install, and maintain an Online Booking System. The system will manage municipal services like facility bookings and event permits, integrating with existing ERP, GIS, and CRM software. Key tasks include system design, deployment, staff training, and maintenance. Completion is required within six weeks of contract signing, with software licenses and ownership transferred to the municipality after 36 months.
Supply and Delivery of Computer Equipment.
The Polokwane Municipality seeks bids for the supply and delivery of computer equipment and peripheral devices over three years. The contract includes laptops, desktops, tablets, printers, monitors, and projectors, with installation services for projectors. All items must be brand new, SABS approved, and come with a three-year warranty. The work is within the Polokwane Municipality, and the bidder must have a local office.
Provision of Municipal Branded Collaterals.
The Polokwane Municipality seeks three service providers to supply branded municipal collaterals over three years. The contract includes designing and providing printed materials, corporate gifts, office technology, clothing, and event exhibition equipment to support tourism and investment promotion. Services will be required on an as-needed basis, with a 10-day delivery turnaround. The project is based in Polokwane, with submissions closing on 11 September 2026.
Provision of Printing Services for Three Years
The Inkosi Langalibalele Local Municipality seeks bids for a three-year contract to provide printing services. The project includes leasing, installing, and maintaining 30 printing devices, such as high-speed, normal, and desktop machines, and a plotter. The service provider must supply printing paper, toners, and cartridges, and offer regular servicing, repairs, and technical support in Estcourt. Bidders need to employ at least three qualified technicians and present a detailed project methodology. The contract prohibits price escalation.