Request for Information for Events Management Solution
Nobantu Mogotsi
In plain English
The State Security Agency is seeking proposals for a software platform for events management accreditation. Bidders must submit an Expression of Interest and pass a security screening to qualify.
Always check the official documentDescription
The State Security Agency is seeking a software platform to automate and manage event activities securely. The project involves creating a system for event registration, accreditation badge production, attendee screening, and access control. The platform must support both cloud and offline hosting, integrate with existing databases, and provide advanced reporting features. This is a two-phase project starting with a Request for Information to shortlist providers, followed by a closed Request for Proposal. The work will take place in South Africa, and the final bid closing date is 14 August 2026 at 11:00.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Registered company — An active CIPC-registered company in good standing.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid SARS Tax Compliance Status PIN
- Registered on the Central Supplier Database (CSD)
- Proof of South African company registration and directorship
- Minimum of two years of audited financial statements
- Security vetting clearance for all company directors
Contact & how to apply
Name: Nobantu Mogotsi
Email: nobantum@ssa.gov.za
Phone: 012-427-4174
How to apply: Bids must be delivered to the bid box at the SSA Headquarters Reception, Musanda Complex, R50 Delmas Road, Joe Nhlanhla Street 377-JR, Rietvlei, Pretoria, by the stipulated closing time.
Related tenders
Appointment of Service Providers for Events Management.
The Gauteng Department of Sport, Arts, Culture and Recreation seeks to appoint a panel of service providers for events management across Gauteng for 36 months. Responsibilities include planning, logistics, and execution of events such as sports festivals, conferences, and awards ceremonies. Providers must handle stakeholder liaison, technical management, catering, security, and reporting. Bidders need at least three years of experience, with key personnel holding relevant qualifications. Successful applicants will undergo security vetting.
Service Provider for Project Management System.
The South African Revenue Service (SARS) seeks a service provider to implement and manage a Project and Portfolio Management Information System (PPMIS) over four years. The project includes software supply, system configuration, data migration, integration with existing platforms, and user training. The solution must support South African data residency. The work is based in Pretoria, with submissions closing on 07 August 2026. A virtual briefing session is on 15 July 2026.
AI-Driven Video Management System Deployment.
The State Security Agency (SSA) seeks a service provider to supply and deploy an AI-driven Video Management System (VMS). The project includes setting up a master site at the National Operations Centre and four remote sensor sites, scalable to 3,000 cameras across 30 locations. Deliverables include 20 perpetual licenses, 10 high-performance operator workstations, and server hardware with biometric access control. The system must support advanced analytics like facial recognition, license plate recognition, and crowd detection, with 30 days of data storage. The work will occur in Pretoria and various remote sites, adhering to specified technical requirements. The tender closes on 21 August 2026.
Panel of Service Providers for Event Management Services
CATHSSETA seeks a panel of service providers for event management over 40 months, including planning, logistics, and execution of events like conferences and expos across South Africa. Services include venue sourcing, technical production, catering, and guest management. Requires national coverage and capability for large-scale government events. Contract runs until March 2030, with providers selected as needed.
Provision of IT Services for Data Centres.
The Department of Home Affairs seeks a service provider for IT services and technical support for Data Centres and server infrastructure. The project includes maintaining systems for Live Capture and Smart ID Card applications across four main Data Centres in Gauteng and 210 offices nationwide. Responsibilities include managing approximately 1,200 physical servers, hardware, storage, virtualization, and network environments. Key tasks are preventative maintenance, incident resolution, disaster recovery support, and ensuring 24/7 operational availability. The contract is for three years, with an option to extend for two more years. Work will primarily occur at SITA Centurion and Hallmark buildings, with potential travel to other sites. Bidders must provide specialized technical skills, and all on-site staff must be South African citizens subject to security vetting. The submission deadline is 21 August 2026 at 11:00.
Provision of Quality Management System Audit Software.
Agrément South Africa seeks a service provider to supply Quality Management System Audit Software for 3 years. The software should integrate quality activities on tablets, manage audit plans, and generate reports. It includes software support, maintenance, and staff training. A briefing session is scheduled for 06 August 2026 in Pretoria. Proposals must be valid for 90 days, with immediate commencement upon appointment.