Travel management services for SA Weather Service.
Maletsatsi Sekhampu
In plain English
A travel management agency is being sought to assist the South African Weather Service with travel management services for 36 months. Bidders must submit their proposals electronically via the e-Tender platform.
Always check the official documentDescription
The South African Weather Service (SAWS) is seeking a travel management agency to provide comprehensive travel services for a 36-month period. The scope includes managing domestic and international flights, accommodation, car rentals, and conference bookings. The agency must provide 24/7/365 after-hours emergency support and implement an Online Booking System (OBS) with automated approval workflows. The successful bidder will manage a 30-day bill-back account facility and provide strategic cost-saving plans. The project requires a transactional fee model rather than a percentage-based commission. The estimated annual expenditure for travel is approximately R18.5 million to R24 million. Bidders must demonstrate operational capacity, financial stability, and the ability to provide detailed monthly management reports. The contract includes annual price adjustments based on the Consumer Price Index.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Compliance Status PIN or CSD registration number
- Valid IATA license or signed third-party agreement
- Valid B-BBEE certificate or sworn affidavit
- Five references for clients with 400+ employees and 6,000+ annual transactions
- Five references for online booking system usage over at least five years
- Proof of operational premises and infrastructure
- Signed teaming agreement for joint ventures or consortia
Contact & how to apply
Name: Maletsatsi Sekhampu
Email: tsatsi.sekhampu@weathersa.co.za
Phone: 012-367-6172
How to apply: Bids must be submitted electronically via the National Treasury eTender platform at https://www.etenders.gov.za/. Bidders must ensure all required documents are completed and initialed on every page. Late submissions will not be accepted.
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