Supply and Installation of EDRMS for FSDC
Kelebogile Mokopi
Compulsory briefing — you must attend to bid
30 July 2026 at 12:00 · FDC House, 33 Kellner Street, Westdene, Bloemfontein
In plain English
The Free State Development Corporation is procuring an Electronic Document and Records Management System (EDRMS). Bidders must be registered on the Central Supplier Database and have a valid Tax Clearance Certificate.
Always check the official documentDescription
The Free State Development Corporation is seeking a service provider to supply, install, and maintain an Electronic Document and Records Management System (EDRMS). The project will take place in Bloemfontein. The successful bidder must implement a secure system, migrate and digitize existing records, and provide comprehensive staff training. The project is expected to be completed within six to twelve months. Key deliverables include a fully functional records repository, training materials, and a twelve-month support and maintenance agreement. Bidders must demonstrate proven experience in EDRMS implementation and knowledge of National Archives compliance processes.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
Full requirements
- Registered on the Central Supplier Database (CSD)
- Valid Tax Compliance Status (TCS) PIN
- Valid SANAS accredited B-BBEE certificate or sworn affidavit
- Proof of business address located in the Free State
- Proven experience with similar projects completed within the last five years
- Staff must hold relevant professional qualifications
Contact & how to apply
Name: Kelebogile Mokopi
Email: kele@fdc.co.za
Phone: 051-400-1500
How to apply: Bid documents must be physically deposited into the bid box located at 33 Kellner Street, Westdene, Bloemfontein, by the closing date of 11 August 2026 at 12:00.
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