Provision of AI-Powered Minute-Taking Software.
SCM Department
In plain English
The Mine Health and Safety Council is procuring AI-powered minute-taking software, licenses, support, and secure tenancy management for 36 months. Bidders must ensure compliance with tax obligations and submit a tax compliance status PIN or certificate.
Always check the official documentDescription
The Mine Health and Safety Council (MHSC) is seeking a service provider to supply AI-powered minute-taking software for a 36-month period. The project involves providing licenses for 35 to 65 users, managing a secure software environment, and integrating the system with platforms like Microsoft Teams and Zoom. Key deliverables include real-time transcription, automated summarization, and searchable archives. The provider must also offer technical support, system monitoring, and training for ICT staff. Implementation must be completed within four weeks of the contract start date, with training finished within three months. All data must remain secure within the MHSC environment.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Compliance Status PIN or CSD registration
- ISO/IEC 27001 or SOC 2 Type II information security certification
- Certified partner status from the relevant software vendor
- POPIA compliance and signed Data Processing Agreement
- Legally binding commitment regarding data residency and privacy
Contact & how to apply
Name: SCM Department
Email: ebids@mhsc.org.za
Phone: 011-656-1797
How to apply: Applications must be submitted electronically via email to ebids@mhsc.org.za. Only bids sent to this specific email address will be accepted.
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