Supply of Portable PoS Ticketing Devices for PRASA.
PRASA
In plain English
PRASA is procuring 50 portable handheld point-of-sale ticketing devices with embedded software and support for 6 months. Bidders must be VAT vendors and submit proposals via SAP Ariba.
Always check the official documentDescription
The Passenger Rail Agency of South Africa (PRASA) invites bids for the supply of 50 portable handheld Point of Sale (PoS) devices to support station, bus, and train ticketing operations. The scope includes the provision of NEW9220 smart devices (or equivalent) equipped with protective pouches, charging accessories, and non-MTN SIM cards with 2GB data bundles. The successful bidder must provide an integrated payment gateway, processor, and clearing solution that supports both cash and cashless transactions. Key deliverables include software licensing, integration with existing ticketing systems, device maintenance, and technical support for a 6-month contract period. Bidders must also provide training and documentation for PRASA staff. Devices must be available within one week of appointment, and a unit must be provided for compatibility testing prior to the final award. The project requires a key resource with at least 7 years of experience in PoS development and payment software integration.
What you need to qualify
- CSD registration — Registration on the Central Supplier Database — required to do business with government.
- Tax clearance — A valid SARS tax compliance status (PIN) showing your tax affairs are in order.
- B-BBEE certificate — A B-BBEE certificate or sworn affidavit confirming your contribution level.
- Other registration — An industry registration the tender requires (e.g. PSIRA, NHBRC, a professional or trade licence).
Full requirements
- Valid Tax Compliance Status PIN
- Registered on the Central Supplier Database (CSD)
- Valid B-BBEE certificate or sworn affidavit
- Authorized distributor certificate for the proposed solution
- Valid EMV, PCI DSS, POPIA, SARB, and PBOC 3.0 certifications
- Hardware technical certifications including FBI PIV and STQC
- Key personnel CV and signed consent letter
- Proven experience in rail and bus ticketing integration
Contact & how to apply
Name: Annah Hlaele
Email: annah.hlaele@prasa.com
Phone: 012-748-7528
How to apply: Proposals and clarification questions must be submitted through the official PRASA Supply Chain Management channel as specified in the RFQ invitation, using the prescribed RFQ subject line and reference number.
Related tenders
Comprehensive Bus and Rail Ticketing System Support
The Passenger Rail Agency of South Africa (PRASA) seeks a service provider for the enhancement, integration, and maintenance of its bus and rail ticketing systems for six months. The project includes helpdesk support, incident management, system upgrades, and preventive maintenance. The provider must support EMV-compliant payment software and ensure secure integration with platforms like SAP and SQL databases. Expertise in Linux, Java, Android, and C# is required. Responsibilities include knowledge transfer to PRASA ICT staff and maintaining disaster-recovery readiness, complying with POPIA and PCI DSS standards.
Supply and Delivery of Ticketing Materials for PRASA.
The Passenger Rail Agency of South Africa (PRASA) seeks proposals for the supply and delivery of ticketing materials, including ITIx rolls, PITIX rolls, and ITIx ribbons, on an 'as and when' required basis for 36 months in the Gauteng region. Deliveries are to be made within 1 to 2 weeks of a purchase order to locations such as Shosholoza Junction and Pretoria Station. The project requires adherence to technical specifications, including security features. Bidders must provide sample materials for evaluation before production. A compulsory briefing session is on 14 October 2026, and proposals are due by 05 November 2026 at 12:00.
Supply and Delivery of Notebook Computers and Chargers.
The Passenger Rail Agency of South Africa (PRASA) seeks quotations for supplying and delivering IT equipment, including 10 executive-grade and 130 standard business-class notebook computers, and 100 Type C 65W laptop chargers to Umjantshi House in Braamfontein, Johannesburg. All devices must meet specific technical standards and include comprehensive warranties. Bidders must provide equipment from different manufacturers. This procurement replaces stolen and out-of-warranty hardware. Interested parties should monitor the PRASA tender portal for closing dates and details.
Supply and Delivery of Electrical Materials for PRASA.
The Passenger Rail Agency of South Africa (PRASA) seeks contractors for the supply and delivery of electrical materials in the South Gauteng Region on an as-and-when-needed basis over 36 months. The contract includes providing lighting, wiring, cabling, and switchgear to PRASA facilities, ensuring all materials are SABS-approved and delivered within two days of order. Contractors must have at least seven years of industry experience, financial credit capacity, and vehicle resources. The project covers Gauteng South, Elandsfontein, and Langlaagte depots, with pricing in South African Rand and strict quality standards.
Supply and Delivery of Stationery in Gauteng.
The Passenger Rail Agency of South Africa (PRASA) invites bids for the supply and delivery of stationery in the Gauteng region for a period of thirty-six months on an as-and-when-required basis. The scope includes providing various office supplies such as paper, writing instruments, toner cartridges, and custom-made stamps. Bidders must meet specified quality standards and provide financial statements for the past three years. A compulsory briefing session is scheduled for 22 October 2026 in Braamfontein, with the final submission deadline on 11 November 2026 at 12:00. Pricing must be in South African Rand and will be evaluated based on a detailed bill of quantities.
Panel for Procurement and Financial Compliance Reviews for PRASA.
The Passenger Rail Agency of South Africa (PRASA) seeks bids for a panel of service providers to conduct procurement and financial compliance reviews over five years in Johannesburg. The project involves Group Finance and Group Supply Chain Management, focusing on financial statement reviews, legislative compliance, business process assessments, irregular expenditure reporting, and contract management support. The appointment depends on budget availability, with submissions closing on 13 November 2026 at 12:00.